Privacy Policy

Last updated: 15 May 2026

Welcome to the CIRCUFash website operated by CIRCUFash (https://circufash.eu) (“CIRCUFash”, “we”, “our”, or “us”).
CIRCUFash is committed to protecting your privacy and ensuring that your personal data is processed in accordance with the General Data Protection Regulation (GDPR) and applicable European data protection laws.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, participate in project activities, subscribe to our newsletter, or interact with our services.

1. Who We Are

CIRCUFash – Circular Urban Fashion: Europe’s Inclusive Renaissance – is a collaborative European initiative focused on circular fashion, sustainability, inclusion, innovation, education, and community engagement within the fashion ecosystem.

The website is managed by the CIRCUFash consortium and its authorised project partners.

For any questions regarding this Privacy Policy or your personal data, you may contact us at:

Stichting Hogeschool Van Amsterdam
Wibautstraat 3 B College Van Bestuur
1091 Gh Amsterdam
Website: https://www.hva.nl
Phone: +31 205 952 341

2. What Personal Data We Collect

Depending on your interaction with the website or project activities, we may collect:

• Name and surname
•  Email address
• Organisation or company name
• Professional role or occupation
• Country or city
• Contact information submitted through forms
• Newsletter subscription preferences
• Messages or enquiries you send us
• Technical information such as IP address, browser type, device information, and cookies
• Information voluntarily submitted through surveys, questionnaires, applications, or participation formsWe only collect personal data that is relevant and necessary for the purposes described in this Policy.

3. Surveys, Questionnaires and Participation Forms

CIRCUFash may collect personal and professional information through online questionnaires, surveys, participation forms, interviews, workshops, or other collaborative activities related to the objectives of the project.

These activities may aim to:

• better understand the needs and experiences of SMEs, micro-enterprises, designers, educators, students, and stakeholders in the fashion ecosystem;
• support research, training, and educational activities;
• identify best practices and innovation in circular and inclusive fashion;
• improve project activities, resources, and dissemination actions.

Participation in such activities is voluntary.

The information collected may include:

• contact details;
• professional information;
• company or organisation information;
• opinions, feedback, experiences, and case studies;
• responses related to sustainability, inclusion, production practices, training, or innovation;
• visual or media content voluntarily submitted by participants.

4. User-Generated Content and Media Uploads

Participants may voluntarily upload or submit images, photographs, videos, documents, testimonials, presentations, or other media content through CIRCUFash platforms, forms, or collaborative activities.

By submitting such content, participants confirm that:

• they own the necessary rights to share the content; or
• they have obtained all required permissions from the relevant rights holders and persons appearing in the content.

Participants must not upload unlawful, misleading, defamatory, discriminatory, or infringing material.

CIRCUFash reserves the right to remove content that is considered inappropriate or incompatible with the objectives and values of the project.

5. Images Containing Individuals

Where uploaded images or videos contain identifiable individuals, the participant submitting the content is responsible for ensuring that the relevant persons have been informed and, where necessary, have provided appropriate consent for the sharing and use of their image.

CIRCUFash may refuse or remove media content where privacy, image rights, or data protection concerns arise.

6. Categories of Data Subjects

The categories of individuals whose data may be processed include:

• SMEs and micro-enterprises
• Designers and fashion professionals
• Students and educators
• Researchers and academics
• NGOs and associations
• Project partners and collaborators
• Newsletter subscribers
• Website visitors
• Participants in workshops, surveys, or events
• Media and communication contributors

7. Purposes of Processing

We process personal data for the following purposes:

• Managing communication requests and enquiries
• Sending newsletters and project updates
• Organising events, workshops, and collaborative activities
• Managing participation in project initiatives
• Conducting surveys, questionnaires, and research activities
• Supporting educational and dissemination activities
• Improving website functionality and user experience
• Producing anonymous statistics and project reports
• Ensuring website security and preventing misuse
• Complying with legal or contractual obligations related to European-funded projects

8. Use of Testimonials, Images and Contributions

With the participant’s explicit consent, CIRCUFash and its project partners may use submitted testimonials, quotes, images, videos, and other contributions for:

• project communication and dissemination;
• educational and research activities;
• publications and reports;
• presentations, exhibitions, and conferences;
• social media and website communication;
• European Union reporting and visibility requirements related to Erasmus+ or associated programmes.

Such use will always remain related to the objectives of the CIRCUFash project and its non-commercial dissemination activities.

Participants may withdraw their consent at any time by contacting the project team.

Withdrawal of consent will not affect processing carried out before the withdrawal request.

9. Legal Basis for Processing

The processing of personal data is based on one or more of the following legal bases under Article 6 GDPR:

• your consent;
• the performance of a contract or participation request;
• compliance with legal obligations;
• the legitimate interests of CIRCUFash in carrying out research, educational, dissemination, communication, and project management activities.

The processing of personal data collected through questionnaires, surveys, participation forms, and media submissions is based on:

• the participant’s consent (Article 6(1)(a) GDPR);
• the legitimate interests of CIRCUFash in carrying out research, educational, dissemination, and project management activities (Article 6(1)(f) GDPR);
• where applicable, compliance with obligations linked to European-funded programmes and public-interest activities.

Where special categories of personal data are exceptionally collected, processing will only occur where explicitly permitted under Article 9 GDPR and, where required, based on explicit consent.

10. Cookies and Analytics

The CIRCUFash website uses cookies and similar technologies to improve user experience, analyse traffic, and support website functionality.

Cookies may include:

• essential cookies necessary for the operation of the website;
• analytics cookies used to understand website usage;
• third-party cookies related to embedded services or media.

We may use services such as Google Analytics to collect anonymised information about website traffic and usage patterns.

You can manage or disable cookies through your browser settings at any time.

For more information about cookies, you may visit:

All About Cookies

11. Data Sharing and Recipients

Personal data may be shared only where necessary and appropriate with:

• authorised project partners;
• technical service providers and hosting providers;
• newsletter and communication platforms;
• analytics providers;
• public authorities or European institutions where legally required;
• auditors or funding bodies related to Erasmus+ or associated programmes.

We do not sell personal data to third parties.

All partners and service providers processing personal data on our behalf are required to implement appropriate security and confidentiality measures.

12. International Data Transfers

As a general principle, personal data is processed within the European Economic Area (EEA).

If certain technical service providers process data outside the EEA, appropriate safeguards and GDPR-compliant protection mechanisms will be implemented.

13. Data Security

CIRCUFash implements appropriate technical and organisational measures to protect personal data against:

• unauthorised access;
• accidental loss;
• destruction;
• misuse;
• disclosure or alteration.

These measures may include:

• restricted access to data;
• secure hosting environments;
• encrypted communications where appropriate;
• password-protected systems;
• internal confidentiality procedures.

Despite our efforts, no internet transmission or electronic storage system can be guaranteed to be completely secure.

14. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Policy, including project implementation, reporting obligations, legal requirements, and audit obligations related to European-funded programmes.

Newsletter subscription data is retained until you unsubscribe or withdraw your consent.

Technical analytics data may be retained for limited periods in accordance with applicable regulations and analytics settings.

Information that is no longer required is securely deleted or anonymised.

15. Retention of Submitted Data and Media

Questionnaire responses, participation data, and submitted materials are retained only for as long as necessary for the purposes described in this Policy, including project implementation, reporting obligations, dissemination activities, and legal or audit requirements linked to European-funded programmes.

Where possible, data used for research or statistical purposes may be anonymised.

Media and testimonial content used for dissemination purposes may be retained until consent is withdrawn or until the content is no longer relevant to the objectives of the project.

16. Your Rights Under GDPR

Under the GDPR, you have the right to:

• access your personal data;
• request correction of inaccurate data;
• request deletion of your data;
• request restriction of processing;
• object to certain types of processing;
• withdraw consent at any time;
• request data portability where applicable;
• lodge a complaint with your national data protection authority.

To exercise your rights, please contact us at:

frontdesk@circufash.eu

We will respond within the timeframes required by applicable law.

17. Third-Party Links

Our website may contain links to external websites or third-party services.

CIRCUFash is not responsible for the privacy practices or content of external websites.

We encourage users to review the privacy policies of any third-party services they access.

18. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect legal, technical, or organisational changes.

The updated version will always be published on this page.

We encourage users to review this page periodically.

19. Contact

For any questions regarding this Privacy Policy or the processing of your personal data, please contact:

CIRCUFash Project Team
Email: frontdesk@circufash.eu